Updated: Jun 16
With a tight budget, you can still organise your perfect event! By controlling your finances well and substituting the various resources needed, you can save costs and leave a good first impression. Want to know how? Here are some tips for you to consider:
By pre-planning your event and getting your resources early enough, you can save costs on unnecessary expenditure such as last-minute booking for venue or logistics. Furthermore, by picking an off-season date, you can get a good bargain with the venue and logistics that are needed.
By finding a location that is accessible by most audiences, you can save cost on transportation! For such a location, the participants will be able to arrange their own transportation to the venue. In addition, you can also host an event virtually so that you can save on the location costs. Find out how you can host a virtual event with us at JNR!
Flyers, brochures and post-event surveys are expenditure which you can save by incorporating digitalization. By sending these materials digitally to your clients and audience, you can save on the cost of printing. An alternative to physical marketing collateral would be to use QR codes. It is an effective method that will achieve a similar effect. Furthermore, you can advocate a green event using QR code!
One way to organise the event within the budget will be through negotiation. You can always try to negotiate with suppliers by being honest about your budget. Some suppliers might propose more suitable logistics within the budget or even propose alternative ways that could be cheaper. Furthermore, you can always look for package deals and find ways to incorporate them into the event to save money. At JNR, we offer a price-matching scheme for certain items and services, so feel free to let us know if you have any better deals from other vendors!
You can consider looking for sponsors and brand partners to help you cut down on expenditure. Instead of just requesting financial help, you can collaborate with them by allowing them to include their own activities for their own branding. This is a win-win situation as the various activities will still engage your audience and it will not cost you much.
6. Event Planner