Updated: Jan 14
Virtual events are the norm today due to the COVID-19 pandemic. Instead of wasting time and effort into thinking how you can organise a physical event, why not bring your next event online instead! It may feel overwhelming to do so, but here are some tips on how you can host a successful virtual event.
1. Have a Plan
It is important to have a goal and objective so that you can plan towards the type of virtual event you want. Ask yourself questions such as:
What experience do you want to deliver?
Do you require event registration?
How many pax will be attending your event?
How many speakers or panellists will there be?
Do you require live Q&A and polling?
These questions will help you have a better idea of how to start planning for your virtual event. With a game plan in hand, it provides you with a strategy to perform well. Alternatively, you can contact our friendly Event Producers to assist you with the planning of your event!
2. Choose the Right Virtual Event Platform
There are a variety of online platforms available for you to host your virtual event, but which one is the right one for you? One of the most common platforms to use is Zoom, which is a leader in video conferencing. However, is this platform the most suitable one for you? It is important to consider aspects such as privacy, data security and data requirements. For events that are more informal, you can even consider social media platforms such as Youtube or Facebook for the live streaming of your event. At JNR Entertainment, we will recommend the most suitable platform for you based on your needs and requirements!
3. Market the Event
Reach out to your attendees and let them know that your event is going virtual! Keep your lines of communication open and clear so that participants can reach out to you easily. For promoting the event, you can send out electronic direct mailers to your audience to encourage sign-ups. After registering for the event, we can make use of our platform to send out reminders to attendees with details of the virtual event. Make sure that attendees understand that they will have access to streaming video presentations, breakout sessions, virtual meeting rooms, and vendor displays. JNR Entertainment can even help you with your social media management where we can help you plan and design materials for your social media postings.
In closing, hosting a successful virtual event is not a difficult task. As long as you have a plan, know which virtual event platform to use and have the right marketing plan in place, your next virtual event will be a successful one. If anything, you can also get the event management services from JNR Entertainment! Contact us at firstname.lastname@example.org to find out more!